Turn any workflow into a
step-by-step guide.
Automatically.
Record your screen. how.tools captures every click, uses AI to write clear instructions, and generates polished guides — in seconds.
No credit card required · Works on Chrome, Edge & Desktop
Your team's knowledge is trapped in people's heads.
Every time someone asks "how do I do this?", productivity stops. Documentation is always outdated, incomplete, or simply doesn't exist.
- 40% of employee time is spent searching for information or recreating processes
- Writing docs manually takes 10-30 minutes per process — so nobody does it
- Screenshots go stale the moment your UI changes, creating confusion
- Tribal knowledge leaves when people leave — and it's gone forever
Slack message
"Hey, how do I export the report again?"
Searching Notion
"export report" — 0 results found
Loom recording
12 min video, step is at 8:47
Google Doc
"Process Guide v3 FINAL (2).docx"
Gave up
Walked over to ask Sarah directly
Documentation, reimagined.
how.tools isn't another wiki or screen recorder. It's the infrastructure layer for operational knowledge — capturing, structuring, and distributing how your team actually works.
Three steps. Zero effort.
From workflow to polished guide in under a minute. No writing, no formatting, no busywork.
Hit Record
Click the browser extension or desktop app. Do your workflow as you normally would. We capture every action.
AI Does the Work
Our AI analyzes your actions, writes clear instructions, annotates screenshots, and blurs sensitive data.
Share & Collaborate
Edit, refine, and share your guide with a link. Embed it, export to PDF, or push to your knowledge base.
Everything you need.
Nothing you don't.
Built for speed, clarity, and collaboration. Every feature exists to get knowledge out of heads and into guides — fast.
Smart Action Detection
Automatically identifies clicks, form fills, navigation, and key actions — no manual annotation needed.
AI-Written Instructions
GPT-powered engine transforms raw actions into clear, professional step-by-step instructions anyone can follow.
Auto-Blur Sensitive Data
AI detects and blurs emails, passwords, personal data, and financial info in screenshots automatically.
Annotated Screenshots
Every step includes a clean, annotated screenshot with highlights showing exactly where to click.
Team Collaboration
Invite your team, assign editors, leave comments, and build a shared library of operational guides.
Share Anywhere
Public links, embedded widgets, PDF export, or push directly to Notion, Confluence, and more.
Built for teams that
move fast.
From onboarding to support, how.tools fits wherever knowledge needs to flow.
Employee Onboarding
Create step-by-step guides for every tool and process new hires need. Cut onboarding time by 60%.
HR & People OpsCustomer Support
Build a library of visual guides for common issues. Reduce ticket volume and resolution time.
Support TeamsSaaS Operations
Document internal workflows, admin processes, and integrations without slowing down your team.
OperationsAgency Client Handoffs
Deliver polished how-to guides alongside every project. Impress clients and reduce follow-up questions.
AgenciesKnowledge Base Building
Turn your team's expertise into a searchable, visual knowledge base that stays current.
All TeamsProcess Standardization
Ensure everyone follows the same steps. Eliminate variations and reduce errors across your org.
Quality & ComplianceStart free. Scale as you grow.
No surprises. No per-seat gotchas. Just simple pricing that grows with your team.
- ✓ Up to 25 guides
- ✓ Browser extension
- ✓ AI-generated instructions
- ✓ Public sharing links
- ✓ Basic screenshot editing
- ✓ Unlimited guides
- ✓ Desktop app + browser extension
- ✓ Auto-blur sensitive data
- ✓ Team collaboration (up to 10)
- ✓ Custom branding
- ✓ PDF & Notion export
- ✓ Everything in Team
- ✓ Unlimited team members
- ✓ SSO & SAML
- ✓ API access
- ✓ Dedicated support
- ✓ Custom integrations
Stop writing docs.
Start recording them.
Join thousands of teams using how.tools to capture, share, and scale their operational knowledge.
The numbers speak
for themselves.
"We used to spend hours writing SOPs. Now our ops team just records the process and how.tools does the rest. It's genuinely changed how we work."
"Our onboarding time dropped from 2 weeks to 3 days. New hires just follow the guides. No more shadowing sessions or outdated PDFs."
"The auto-blur feature alone sold us. We document financial workflows and can share guides without worrying about sensitive data."